Welcome to the Privacy Statement of Futurizm ("we", "our", and "us"). This Privacy Statement is designed to inform our clients ("Client", "you", "your", and "yours"). We are committed to protecting your personal information, and we act by applicable data protection laws, including the General Data Protection Regulation (EU 2016/679) ("GDPR") and the UK Data Protection Act 2018.
This Privacy Statement contains information about the personal information we collect and use and why we need such information. It also sets out your rights to your personal information.
Under data protection laws, we must disclose the details of the entity responsible for your personal information. BLACK STAR AI LTD is your data controller. Futurizm is a trading name of BLACK STAR AI LTD, a private limited company with company number 15408552 and registered address at One Coldbath Square, Farringdon, London, EC1R 5GH.
You can contact us via e-mail at: hello@futurizm.io
What counts as personal information or personal data? Personal data is any information from which a person (a data subject) can be identified or potentially identified. It does not include data where the identity has been removed (anonymous data).
How do we obtain your personal data? We use different methods to collect data from and about you. We have set out the personal data we process below in more detail. Please note that not every piece of personal data is collected or processed in each case. This depends on the particular activities carried out in your situation.
We do not aim to collect special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
However, you may provide us with special categories of personal data about yourself in confidential discussions, for example, during a coaching session. If this is the case, we need to identify a specific condition to process such data in addition to the lawful basis (see the paragraph below on the lawful bases we rely on when we process your data). The specific condition we rely on to process special categories of personal data is your explicit consent. If you, during a confidential discussion, disclose information about yourself that is considered to be a special category of personal data, for example, if you tell us information about your health or a trade union membership, such disclosure is deemed to be an affirmative action which indicates your explicit consent for us to process this data for the sole purpose of providing you with the service (in the example, to be able to deliver you the coaching service).
Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter with you. For example, if you purchase a service for us for which we need to have your CV, and you do not provide us with your CV, we cannot perform the service requested. In that case, we may have to cancel the purchase, but we will notify you if this happens.
We can only process your data when we have a lawful basis. We rely on one of the following lawful bases when we process the personal data set out above:
Why do we need your data, and what's the purpose of processing such data? In the table below, we have set out the purposes and goals for using your data and on which lawful basis we rely on doing so.
To onboard you as a client, Identity and contact information Performance of a contract
To manage payment identity and payment card details and contract performance.
Necessary for our legitimate interests (to recover debts due to us)
To perform the services, you have requested from us, Identity and contact details, your CV and offer letters, and any special categories of personal data Performance of a contract
To manage our relationship with you, which will include:
(a) notifying you about changes to our terms or this privacy statement
(b) asking you to leave a review/testimonial or take a survey Identity and contact information Performance of a contract
Necessary to comply with a legal obligation
Necessary for our legitimate interests (to keep our records updated and to study how clients use and like our services)
To make suggestions and recommendations to you about services that may be of interest to you via marketing communications (see below paragraph receiving marketing communications and opting out) Identity and contact information and your marketing preferences
Necessary for our legitimate interests (to develop our services and grow our business)
We may use some of your data to determine what we think you want or need or what may interest you. This is how we decide which services and offers may be relevant to you.
If you have requested information from us or purchased services from us and have yet to opt out of receiving marketing communications, you will receive them.
You can ask us to stop sending you marketing communications by following the opt-out links on any marketing communication sent to you or by contacting us at any time.
If you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a purchase, service experience, or other transaction.
We only share your personal information with third parties if necessary to perform our services.
We work with third-party service providers who process specific personal data from you on our behalf and at our instruction. This includes our accountant, accounting software provider, hosting provider, customer relationship management system provider, payment service provider, and contractors we work with. The processing of your data by those service providers is subject to data processing agreements or standard contractual clauses to ensure that your data's required level of protection is safeguarded. We require all third parties to respect the security and confidentiality of your data and treat it according to the law. We do not allow our third-party service providers to use your data for their purposes and only permit them to process it for specified purposes and by our instructions.
Some third-party service providers may be based outside of or may have personnel or servers outside the UK or the European Economic Area (EEA). That means that specific personal data may be transferred outside of the UK or the EEA, which is only allowed if an adequate level of protection of personal information in that country can be guaranteed. The third parties we work with who transfer personal data outside the UK or the EEA meet that requirement. Please contact us for more detailed information on the international transfer of personal data.
We may also share your personal information with law enforcement or similar authorities if applicable law requires.
We will never sell your personal information to anyone.
We have implemented appropriate security measures to prevent personal information from being accidentally lost, used, or accessed unauthorisedly. We limit access to your personal information to those within our business who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. Some personal data stored are encrypted; we also have a clean desk policy.
We also have procedures to deal with suspected data security breaches. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We will only retain your data for as long as reasonably necessary to fulfill the purposes we collected it, including satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your data for a longer period in case of a complaint or if we reasonably believe there is a prospect of litigation regarding our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your data, the purposes for which we process your data, and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
By law, we must keep basic information about you, including your identity, contact information, and payment details) for six years after you cease being a customer for tax purposes. If you have purchased from us
In some circumstances, you can ask us to delete your data: see the paragraph your rights below for further information.
In some circumstances, we will anonymize your data (so that it can no longer be associated with you) for research or statistical purposes. We may use this information indefinitely without further notice.
Data protection laws give you rights you can enforce against us for free. However, we may charge a reasonable fee if your request is explicit, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances. If you wish to exercise any of the rights below, please let us know by e-mail your request.
You have the right to:
Please confirm your identity to avoid misuse of your personal information. We can only process requests from data subjects about their data. We will respond to your request within one month of receiving it.
If you have any questions about this Privacy Statement or if you have a complaint about the way a complaint about how we deal with your data, don't hesitate to get in touch with us. Please get in touch and give us a chance to solve your question or complaint first. You also have the right to complain to a supervisory authority, particularly a European Economic Area state, if you work, typically live, or if any alleged infringement of data protection laws occurred in that relevant state. The UK's supervising authority is the Information Commissioner (www.ico.org.uk).
For example, we may change this Privacy Statement occasionally to reflect legislative amendments or differences in how we do business. We have the right to make such changes without giving you prior notice. However, if such a change affects our clients, we will inform any clients we have an e-mail add or by e-mail.