Privacy Statement

INTRODUCTION

Welcome to the Privacy Statement of Akademiya Ltd (Trading name, Futurizm) (“we”, “our”, and “us”). This Privacy Statement is designed to inform our clients (“Client”, “you”, “your”, and “yours”). We are committed to protecting your personal information, and we act by applicable data protection laws, including the General Data Protection Regulation (EU 2016/679) (“GDPR”) and the UK Data Protection Act 2018.

This Privacy Statement contains information about the personal information we collect and use and why we need such information. It also sets outs your rights about your personal information.

DATA CONTROLLER

Under data protection laws, we must disclose the details of the entity responsible for your personal information. Akademiya Ltd is your data controller. Futurizm is a trading name of Akademiya Ltd, which is a private limited company with company number 15970426 having its registered address at 27 Fortis Green, London, England, N2 9JL.

You can contact us via e-mail at: hello@futurizm.io

THE PERSONAL DATA WE PROCESS

What counts as personal information or personal data?

Personal data is any information from which a person (a data subject) can be identified or potentially identified. It does not include data where the identity has been removed
(anonymous data).

How do we obtain your personal data? We use different methods to collect data from and about you. We have set out the personal data we process below in more detail. Please note that not every piece of personal data is collected or processed in each case. This depends on the particular activities carried out in your situation.

• When you contact us, you will give us some personal data directly. This is the case, for example, when you send us an enquiry via our website or e-mail. In such cases, the following personal data may be processed:
  • first and last name
  • e-mail address
  • telephone number
  • message (which may contain personal data)
• When you become our client, we will need some or all of the following personal data from you:
  • first and last name
  • address
  • e-mail address
  • telephone number
  • credit/debit card details
  • CV and offer letters may include the abovementioned personal data and
    additional personal data such as your date of birth, nationality, job title,
    salary, etc.
  • Other personal data which you tell us about during confidential discussions,
    for example, during a coaching session

SPECIAL CATEGORIES OF PERSONAL DATA

We do not aim to collect special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and
biometric data). Nor do we collect any information about criminal convictions and offences.

However, you may provide us with special categories of personal data about yourself in confidential discussions, for example, during a coaching session. If this is the case, we need to identify a specific condition to process such data, in addition to the lawful basis (see the paragraph below on the lawful bases we rely on when we process your data). The specific condition we rely on to process special categories of personal data is your explicit consent. If you, during a confidential discussion, disclose information about yourself which is considered to be special category of personal data, for example, if you tell us information about your health or a trade union membership, such disclosure is deemed to be an affirmative action which indicates your explicit consent for us to process this data for the sole purpose of providing you with the service (in the example, to be able to deliver you the coaching service).

IF YOU FAIL TO PROVIDE PERSONAL DATA

Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter with you. For example, if you purchase a service for us for which we need to have your CV, and you do not provide us with your CV, we cannot perform the service requested. In that case, we may have to cancel the purchase, but we will notify you if this is the case at the time.

THE LAWFUL BASES WE RELY ON WHEN WE PROCESS YOUR DATA

We can only process your personal data when we have a lawful basis. We rely on one of the following lawful bases when we process the personal data set out above:

• Consent: generally, we do not rely on consent as a legal basis for processing your
  data although we will get your consent before third-party party direct marketing
  communications may be sent to you via e-mail or text message. You have the right to withdraw consent to marketing at any time by contacting us.
• Performance of a contract: processing your data where it is necessary for the
  performance of a contract to which you are a party or to take steps at your request
  before entering into such a contract;
• Compliance with a legal obligation: processing your data where it is necessary for compliance with a legal obligation that we are subject to
• Our legitimate interest: the interest of our business in conducting and managing our business to enable us to give you the best service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your pata for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect regarding activities by contacting us

THE PURPOSES WE USE YOUR DATA FOR

Why do we need personal data from you and what,’s the purpose of processing such data?

In the table below we have, set out the purposes, goals we use your personal data for and on which lawful basis we rely on doing so
 

RECEIVING MARKETING COMMUNICATIONS AND OPTING-OUT

We may use some of your data to form a view on what we think you may want or need or what may be of interest to you. This is how we decide which services and offers may be relevant for you.

You will receive marketing communications if you have requested information from us or purchased services from us and have not opted out of receiving marketing communications.

You can ask us to stop sending you marketing communications by following the opt-out links on any marketing communication sent to you or by contacting us at any time.

Where you opt-out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a purchase, service experience or other transactions.

SHARING YOUR DATA

We only share your personal information with third parties if this would be necessary for the performance of our services.

We work with third-party service providers who process specific personal data from you on our behalf and at our instruction. This includes our accountant, accounting software provider, hosting provider, customer relationship management system provider, payment service provider and contractors we work with. The processing of your data by those service
providers is subject to data processing agreements or standard contractual clauses to ensure that the required level of protection of your data is safeguarded. We require all third parties to respect the security and confidentiality of your data and treat it according to the law. We do not allow our third-party service providers to use your data for their purposes and only permit them to process it for specified purposes and by our instructions.

Some third-party service providers may be based outside of or may have personnel or servers outside the UK or the European Economic Area (EEA). That means that specific personal data may be transferred outside of the UK or the EEA, which is only allowed if an adequate level of protection of personal information in that country can be guaranteed. The third parties we work with who transfer personal data outside the UK or the EEA meet that requirement. Please contact us for more detailed information on the international transfer of personal data.

We may also share your personal information with law enforcement or similar authorities if applicable law requires.

We will never sell your personal information to anyone.

SECURITY MEASURES

We have put appropriate security measures to prevent personal information from being accidentally lost, used, or accessed unauthorizedly. We limit access to your personal information to those within our business who have a genuine business need to know it.
Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. Some personal data stored are encrypted, and we also have a clean desk policy.

We also have procedures to deal with suspected data security breaches. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

HOW LONG DO WE HOLD YOUR DATA

We will only retain your data for as long as reasonably necessary to fulfil the purposes we collected it for, including satisfying any legal, regulatory, tax, accounting or reporting
requirements. We may retain your data for a more extended period in case of a complaint or if we reasonably believe there is a prospect of litigation regarding our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your data, the purposes for which we process your data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

By law, we must keep basic information about you if you have purchased from us (including your identity, contact information, and payment details) for six years after you cease being a customer for tax purposes.

In some circumstances, you can ask us to delete your data: see the paragraph your rights below for further information.

In some circumstances, we will anonymize your data (so that it can no longer be associated with you) for research or statistical purposes. We may use this information indefinitely without further notice.

YOUR RIGHTS

Data protection laws give you a set of rights you can enforce against us for free. However, we may charge a reasonable fee if your request is clearly, repetitive or excessive.

Alternatively, we could refuse to comply with your request in these circumstances. If you wish to exercise any of the below rights, please let us know your request by e-mail.

You have the right to:

• fair processing of information and transparency over how we use your use personal information.
• access to your personal information and certain other supplementary information.
• require us to correct any mistakes in your information which we hold.
• require the erasure of personal info data concerning you in certain situations.
• receive the personal information concerning you that you have provided to us in a
  structured, commonly used and machine-readable format and have the right to
  transmit those data to a third party in certain situations.
• object at any time to processing of personal information concerning you for direct
  marketing.
• object in certain other situations conditions to our continued processing of your
  information data.
• otherwise, restrict our processing of your personal information in certain
  circumstances.

As a security measure and to avoid misuse of your personal information, we may ask you to confirm your identity. We can only process requests from data subjects about their data. We will get back to you about your request within one month after we receive it

COMPLAINTS

If you have any questions about this Privacy Statement or if you have a complaint about the way a complaint about how we deal with your data, don’t hesitate to get in touch with us. Please get in touch and give us a chance to solve your question or complaint first. You also have the right to complain with a supervisory authority, in particular a UK or European Economic Area state, if you work, normally live or if any alleged infringement of data protection laws occurred in that relevant state. The UK’s supervising authority is the Information Commissioner (www.ico.org.uk).

CHANGES TO THIS STATEMENT

For example, we may change this Privacy Statement from time to time to reflect legislative amendments or differences in how we do business. We have the right to make such changes without giving you prior notice. However, if such change would materially affect our Clients, we will inform any Clients we have an e-mail adds or by e-mail.